In a statement, EPF said the move removes the need for employees to visit its offices, as employers can verify registration details online via i-Akaun (Employer).

It added that the affected employers have been informed of the new process through notices issued since Sept 20.

“They are required to schedule an appointment via the URL link provided in the notice to register employees who were not successfully registered automatically, as well as to update information and verify thumbprints for employees who have been successfully registered,” it said.

For holders of other types of passes, registration and record updates can continue to be carried out at EPF offices nationwide.

EPF also said employers could proceed with contribution payments using the EPF numbers assigned to employees who have been successfully registered.

The agency said employers are responsible for ensuring that accurate monthly contributions were deducted from employees’ wages and remitted to the EPF on or before the 15th of each month.

It said the new policy, effective Oct 1, requires all unregistered companies to register with the EPF, for both employers and employees to each contribute 2% of wages, with payments due by the 15th of every month.

“Employers must update and maintain employees’ payroll records for EPF inspection purposes, as well as update information such as contact details, changes in company name or status, and notify the EPF in the event of business cessation or termination of all employees.”

Employers are also advised to remind their employees to apply for the “Leaving the Country Withdrawal” within two months before their work permits expire, and to ensure that all required documents are properly verified and completed.

For more information, employers and stakeholders may visit the dedicated page on the EPF website: Contribution for Non-Malaysian Citizen Employees – KWSP Malaysia.